APM ShortGuides How to Use Artificial Intelligence in Your Projects

This guide is designed for project professionals who are starting to explore AI, as well as leaders supporting teams as they adopt new technologies. It explains how AI tools can support project delivery, where they add the most value across the project life cycle and why human judgement remains essential. It covers: • What AI is and isn’t good at, and where it can help project professionals work more effectively • How AI can support activities across the project life cycle, from planning through to delivery • Practical steps for getting started with AI safely and responsibly within your organisation • Guidance for leaders on encouraging adoption, building confidence and supporting teams through change Drawing on examples from widely used large language model (LLM) tools such as ChatGPT, Claude, Microsoft Copilot and Gemini, this guide provides a practical introduction to using AI in project management. It encourages project professionals to develop hands-on experience, understand the limitations of current tools and make informed decisions about where AI can enhance project outcomes. Author Bio: Zack Swafford is a founder at Dart, where he works on Artificial Intelligence (AI) tools for project management. He earned an undergraduate and a master’s degree from Stanford, where he studied AI. He then spent several years building AI products. This combination of technical training and product experience has given him a practical view of how quickly the technology is changing and what it takes to turn its capabilities into useful tools.